Proposal Manager

Position: Business Development Manager – Bid Management

Department: Business Development / Tendering

Reporting To: Director / Head – Business Development

Location: Onsite - Madhapur, Hyderabad, India – 500081

Industry: Civil Engineering / Infrastructure / Construction

Employment Type: Full-Time

Work Hours: 4PM to 1 AM IST

We are looking for an experienced and results-oriented Business Development Manager – Bid Management to lead business development and tendering activities for our civil engineering and infrastructure business.

The role will be responsible for identifying new business opportunities, monitoring government and private tenders, evaluating tender opportunities, managing the complete bid lifecycle, coordinating with technical and commercial teams, preparing proposals, and developing strong relationships with clients, consultants, contractors, and other stakeholders.

The ideal candidate should have strong experience in civil engineering/construction tendering and bid management, excellent commercial understanding, strong coordination skills, and the ability to manage multiple bids simultaneously while ensuring timely and high-quality submissions. Prior hands-on experience with U.S. government contracts at the federal and state/local levels is mandatory.

• Identify and develop new business opportunities in the civil engineering, infrastructure, construction, and related sectors.
• Monitor government, PSU, private-sector, EPC, infrastructure, and institutional tender opportunities.
• Track upcoming projects and maintain a pipeline of potential business opportunities.
• Develop and maintain relationships with clients, consultants, architects, contractors, project management consultants, and other industry stakeholders.
• Conduct market research to identify upcoming projects, competitors, market trends, and business opportunities.
• Identify and pursue business opportunities with U.S. federal, state, county, and municipal government agencies in the civil engineering, infrastructure, construction, and related sectors.
• Explore opportunities through direct client engagement, industry networks, referrals, and strategic partnerships.

• Manage the complete bid/tender lifecycle from opportunity identification through submission and award.
• Review tender documents, RFPs, RFQs, EOIs, and prequalification documents.
• Apply knowledge of U.S. federal and state/local government procurement requirements, solicitation procedures, and contract bidding processes.
• Analyze tender requirements, eligibility criteria, scope of work, technical requirements, commercial terms, and submission conditions.
• Coordinate with management to conduct Bid / No-Bid evaluations.
• Prepare tender submission schedules and ensure compliance with submission deadlines.
• Maintain a comprehensive tender tracker covering all ongoing and upcoming bids.
• Ensure all required forms, declarations, certificates, registrations, and supporting documents are available and valid.
• Review bid documents for completeness, accuracy, and compliance before submission.

• Identify and manage EOI, RFQ, RFP, and prequalification opportunities.
• Prepare and submit company capability statements, credentials, technical profiles, and prequalification documents.
• Maintain and regularly update company credentials, project experience, client references, certifications, and key personnel profiles.
• Coordinate with internal teams to collect relevant project experience and technical information.
• Ensure timely submission of prequalification and vendor registration documents.

• Lead preparation of technical and commercial proposals in coordination with relevant teams.
• Coordinate with Engineering, Estimation, Projects, Procurement, Finance, Legal, and Management teams for bid preparation.
• Develop bid submission checklists and responsibility matrices.
• Coordinate collection of BOQs, drawings, specifications, methodology, project schedules, resource plans, and other technical inputs.
• Ensure proposals clearly address client requirements and evaluation criteria.
• Review final submissions before management approval and submission.

• Coordinate with estimation and finance teams for preparation of project cost estimates and commercial proposals.
• Analyze BOQs, rates, quantities, margins, project costs, and commercial conditions.
• Support preparation of competitive and commercially viable bid prices.
• Review payment terms, retention, advance payment, liquidated damages, performance guarantees, penalties, escalation clauses, and other commercial conditions.
• Highlight commercial risks and deviations to management.
• Support negotiations with clients and consultants on commercial matters.

• Develop and maintain strong relationships with existing and prospective clients.
• Arrange client meetings, pre-bid meetings, site visits, clarification meetings, and presentations.
• Maintain regular communication with clients regarding tender status, clarifications, and submissions.
• Coordinate responses to client queries and requests for clarification.
• Develop a strong understanding of client requirements and upcoming project plans.
• Represent the company professionally during business development meetings and industry interactions.

• Coordinate preparation and submission of technical and commercial clarifications.
• Attend pre-bid meetings and record key requirements and clarifications.
• Coordinate with internal teams to respond to tender queries.
• Participate in commercial negotiations and post-bid discussions.
• Track tender amendments, corrigenda, addenda, and revised submission requirements.

• Maintain an updated database of current, upcoming, submitted, awarded, and lost tenders.
• Prepare weekly/monthly business development and tender MIS reports.
• Track bid values, submission dates, tender status, competitors, outcomes, and expected revenues.
• Analyze bid success rates and identify reasons for won/lost opportunities.
• Provide regular pipeline and revenue forecasts to management.
• Maintain accurate records of all tender-related communications and documents.

• Coordinate with management and relevant departments following successful bids.
• Review Letter of Award, Work Order, LOI, and contract documentation.
• Coordinate handover of awarded projects from Business Development/Bid Management to the Projects/Operations team.
• Highlight key contractual and commercial obligations identified during the bidding process.
• Support negotiations and finalization of contractual terms where required.

• Monitor competitors, market pricing, project trends, and major industry developments.
• Track major infrastructure and civil engineering projects in the target market.
• Identify potential clients and strategic accounts.
• Analyze competitor participation and success in major tenders.
• Provide management with market intelligence and recommendations for business development strategy.

• Strong knowledge of civil engineering and construction tendering.
• Proven experience in end-to-end bid and proposal management.
• Demonstrated hands-on experience with U.S. government contracts at both federal and state/local levels.
• Strong understanding of BOQs, estimates, pricing, specifications, and tender conditions.
• Excellent commercial and negotiation skills.
• Strong analytical and numerical ability.
• Excellent written and verbal communication skills.
• Strong client relationship and stakeholder-management skills.
• Excellent coordination and follow-up skills.
• Ability to manage multiple tenders simultaneously.
• Strong attention to detail and deadline orientation.
• Ability to work independently and take ownership of business development activities.
• Strong presentation and proposal-writing skills.
• High level of integrity and professionalism.

• Proficiency in MS Excel, Word, and PowerPoint.
• Experience working with tender portals and e-procurement platforms.
• Working knowledge of AutoCAD / BOQ / estimation-related documentation will be an advantage.
• Familiarity with CRM and bid/tender management systems will be preferred.
• Working knowledge of U.S. federal procurement platforms such as SAM.gov and state, county, and municipal government procurement portals.

• Bachelor's degree in Civil Engineering is preferred.
• MBA / PGDM in Marketing, Business Development, or Management will be an added advantage.
• Candidates from Civil Engineering, Construction Management, or related backgrounds will be preferred.

• 8–12 years of relevant experience in Business Development, Tendering, Bid Management, Proposal Management, or Pre-Sales, preferably within the civil engineering, construction, infrastructure, EPC, or engineering consultancy sector.
• Candidates must have prior, hands-on experience supporting or managing bids, proposals, or business development activities for U.S. government contracts at both federal and state/local levels.
• Experience limited to Indian government tenders or private-sector bidding outside the U.S. will not meet this requirement.