Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Job description (heading) / Description du poste (titre)

• The role of Executive Assistant will provide full range of secretarial and administrative support to assigned executives.

Preferred skills (heading) / Compétences particulières (titre)

• Excellent verbal and written English communication skills, with the ability to communicate effectively at all levels of the organization.
• Independent and self-motivated; have a strong sense of responsibility and ownership
• Superior organization and time management skills, with the ability to manage projects and changing priorities
• Strong critical thinking and business acumen with an appetite to learn
• Enjoy working under pressure, handling ambiguity, managing multiple responsibilities, and conflicting demands.
• Goal-oriented and driven to achieve excellence, to be direct with high empathy for organizational dynamics, and to demonstrate a high regard for confidentiality.
• Energetic self-starter who is able to take initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others
• Resourceful at problem solving and continually improving job processes and procedures
• Mature, good interpersonal skills
• Professional level skills in Microsoft Office (Word, Excel, PowerPoint, OneNote, etc.), digitally proficient, and able to quickly learn enterprise applications

Qualifications (heading) / Compétences (titre)

• Bachelor degree in Business Administration or related discipline.
• Minimum 5 years' solid secretarial experience in serving senior executive preferred in banking, insurance or asset management.
• Able to work independently and be detail-oriented
• Strong interpersonal and communication skills
• Must be well-organized and strong sense of urgency and problem-solving skills
• Ability to act with integrity, professionalism, and confidentiality
• Comfortable in multitasking and can provide efficient results

Responsibilities (heading) / Responsabilités (titre)

• Provides secretarial and administrative support e.g. calendar management, travel scheduling/arrangements, processing of expense claims and carrying out any ad hoc tasks if needed.
• Responsible for other administration works: taking notes/minutes at meetings; devising and maintaining office systems, including data management, filing, arranging travel and accommodation, support in tracking spend
• Plans and schedules meetings, conference calls, high profile offsite or in-house conferences involving key executives of the BUs. Coordinates logistics for these meetings and conferences with minimum supervision.
• Gathers and compiles data required for presentation materials. Help in preparing presentation materials as required.
• Acts independently in referring matters to other executives for appropriate actions.
• Coordinates with other secretaries of the functional heads of the BUs on administrative and functional details.
• Prepares annual forecast and budget submission.
• Reading and reviewing incoming emails, corresponding on behalf of the manager as necessary and within his/her scope of jobs; screening phone calls, enquiries and requests, handle as appropriate.
• Managing, organizing, and maintaining agenda, meetings, appointments; ensuring that his/her manager is well prepared for meetings;
• Tracking/monitoring priorities of the manager. Under direction from the manager, delegating work to others in the manager's absence.
• Support other team members when applicable in administrative support
• Supporting projects as needed and following-up adhoc projects as required

Job Category:

Administrative Services

Posting End Date:

30/10/2024