Contracts Administrator III

What this Job Entails: 

The Contracts Administrator III will ensure all contracts are executed both on the vendor and client side in a timely and accurate manner. The hire will also perform key quality reviews to reduce risk working in conjunction with other teams.

Scope: 

• Resolves a wide range of issues in creative ways

• Seasoned, experienced professional with a full understanding of their speciality

• Works on problems of a diverse scope 

• Receives little instruction on day to day work, general instruction on new assignments

Your Roles and Responsibilities:

• Process contracts according to client policies

• Prepare service termination processing via amendments

• Maintain an internal database with pertinent information, including legal documents

• Assist in preparation and revision of contracts that involve the purchase of sale of goods and services

• Handle the acquisition, distribution, and store of equipment and supplies

• Dispose of unclaimed property

• Participate in proposal planning and administration of contracts

• Prepare contract briefs and revisions summarizing contractual requirements and budgets

• Track authorizations and correspondence, maintaining detailed and organized files

• Prepare contract change notices, monitor contractor performance, including the reporting and status of contractor and owner deliverables

• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules

• Perform closing activities as needed

• Track payments and deadlines

• Analyze and mitigate risk

• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

• Bachelor’s degree (B.S/B.A) from four-college or university and 5 to 8 years’ related experience and/or training; or equivalent combination of education and experience 

• Networks with senior internal and external personnel in own area of expertise

• Demonstrates good judgment in selecting methods and techniques for obtaining solutions

• Fluent in English language

• High level of attention to detail

• Ability to interpret complex information

• Aptitude for technology and interest in learning/understanding systems & interpreting data

• Accustomed to data input at high level of accuracy

• Ability to manage high volumes and meeting deadlines

• Highly organized with ability to manage multiple projects/tasks at a time

• Customer aware/centric

• Excel knowledge (including pivot tables and v-lookups)

• Ability to work well in a team environment

• Independently motivated

• Experience in how databases capture information

• Proven ability to work accurately with large data sets

Preferred Qualifications: 

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing

• Must have the ability to move from place to place within an office environment

• Must be able to use a computer

• Must have the ability to communicate effectively 

• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers